Understanding attendance reports in Playground is essential for accurate and efficient tracking of student attendance and meal counts. This article explains common discrepancies, troubleshooting methods, and practical solutions to ensure your reports are accurate and complete.
Introduction to Attendance Reports in Playground
Playground offers several attendance reports to track student check-ins, meal counts, and overall attendance statistics. While powerful, these tools may sometimes lead to user confusion due to differing data capture criteria across report types. Below, we address common issues and how to resolve them.
Commonly Used Reports and Their Distinctions
Report type | Report use case |
Attendance - Daily Report | This report captures all students who were checked in for a given day. It includes a comprehensive log of attendance activity, irrespective of meal postings. |
Daily Attendance & Meal Count Report | This report focuses solely on students who had meals posted for that day. If fewer students recorded meal posts compared to attendance check-ins, you would notice a lower count here. This distinction helps in identifying discrepancies between general attendance and meal-related attendance counts. |
Attendance Percentage Report | The counts in this report are based on check-ins to a student’s assigned program according to their Student Schedule. Missing or incorrect schedules, or failure to associate attendance with the designated program, may lead to discrepancies in the Attended value. |
Troubleshooting Common Report Errors
Discrepancies in Student Counts Across Reports
Differences in student counts across reports often occur because:
Attendance - Daily includes all check-ins.
Daily Attendance & Meal Count includes only students with meal records for that day. To address this discrepancy, ensure that the purpose of each report aligns with your data analysis needs.
Blank Signature Fields in Reports
To view or identify blank signature cells in the Attendance - Daily Report, follow these steps:
Add the Signature table headers to the report by clicking the gear icon in the report settings.
Toggle the visibility of the Signature headers with the eye icon.
Scan blank signature cells to identify records missing sign-outs.
Frequently Asked Questions (FAQs)
Why don’t the student counts match between the Daily Attendance & Meal Count and Attendance - Daily reports?
The reports serve different purposes and capture distinct data based on meal posts versus attendance check-ins.
What should I do if I can’t see signature columns in the Attendance - Daily report?
Add the Signature headers from the report settings and check for visibility toggles.
Why does the Attendance Percentage report show 0 for some students?
Ensure the students are checked into a program associated with their Student Schedule.
For more assistance or advanced troubleshooting, refer to the user guide or contact Playground Support.