This guide walks through all available reports and explains what each one is designed to show. Reports are grouped by category so you can quickly find what you’re looking for. Whether you’re reviewing attendance, billing, enrollment, or operational data, this overview will help you identify the right report for the job.

Understanding Reports

The reports below are organized by category to match how they appear in the platform. Each section includes a short explanation of what the report shows and when it’s typically used. If you’re not sure which report you need, this guide is meant to help you quickly narrow it down before diving into the details.

Attendance Reports

Review check-in and check-out activity, time records, and signature history. Use these reports when you need visibility into who was present and for how long.

Report type	Summary	When to use
All Signatures	All check in and check out signatures for a student during a specific time period.	When you need a full signature log showing who signed a student in or out, including time, guardian name, and classroom.
Attendance - Daily	Licensing report for sign in / out with signatures from the staff or guardian who signed for them.	When you need a clean, day-by-day attendance record for review.
Attendance - Daily (all)	Licensing report for sign in / out with signatures from the staff or guardian who signed for them. Includes morning and afternoon signatures.	When you want the full daily attendance record with all available sign-in and sign-out data.
Attendance - Daily (no absences)	Lists all students who were checked in but not marked absent.	When you need a daily attendance report that only includes students who were present.
Attendance - Total time	Amount of time each student was checked in per day.	When you need to see how long each student was checked in during a selected date range.
Attendance – Blank AM/PM	Record student attendance twice daily with AM/PM slots, names, and ages.	When you need a printable attendance sheet with AM and PM sign-in sections.
Attendance Overview	Downloads a CSV with attendance by day for each student as well as averages and totals by classroom.	When you need a summary of days present and absent for each student over a date range.
Attendance Percentage	Lists the attendance percentage for each student for the given date range.	When you want a measurable attendance metric instead of just days present or absent.
Blank Attendance	Blank attendance sheet used for emergencies when there is no internet connection. Useful to print out and leave in classrooms.	When you need a printable weekly attendance sheet to record daily check-ins and check-outs. Students without a schedule will appear as N/A on this report.
Blank Attendance (All)	Blank attendance sheet used for emergencies when there is no internet connection. Useful to print out and leave in classrooms.	When you need a printable weekly attendance sheet that includes all students, regardless of schedule.
Check in responses	Lists all check in questions and answers.	When you need to review answers submitted during the check-in process.
Daily Absences	List of students who were marked absent.	When you’re reviewing who was recorded as absent during a selected date range.
Name To Face – Daily	Lists all name to face checks for the day.	When you need a record of name-to-face checks completed throughout the day.
No Shows	Lists students who are not checked in AND are not marked absent.	When you’re reviewing attendance gaps for a selected date range.
One Day Attendance Report	Report for a single day signatures report.	When you need a printable attendance snapshot for a specific day.
Overage Fee Report	Calculates the amount of time a student was checked in past the time on their schedule. Uses the overage settings set up on the schedules tab in settings.	When you’re calculating or verifying overage charges for a date range.
Programs - Check ins	Shows all checkins for the days selected.	When you need to see how many students checked into each program during a selected date range.
Programs - Daily	Lists the daily attendance for each student for the program.	When you need to review individual student attendance within specific programs.
Programs - Total	Sums up the total amount of time each student was checked in to the program.	When you need the total time each student spent in a program over a selected date range.
Programs Overview	Generates a CSV with each student and day attended for the program.	When you need a summary of attendance trends across programs for a selected date range.
Ratio	Shows the ratio of staff to students for each time interval on a given day.	When you need to verify staff to student ratios throughout the day.
Scheduled Hours	Compare scheduled hours to the hours students attended.	When you need to compare scheduled hours to actual attendance for students.
Small blank attendance	Record student attendance twice daily with AM/PM slots, names, and ages.	When you need a simple printable attendance sheet for manual tracking.
Staff Signatures	List of students who were signed in or out by a staff member rather than their guardian.	When you need to identify students who were signed in or out by staff instead of a guardian.
Unscheduled Shows	List students who showed up to school, but were but were not scheduled for the day	When you need to identify students who were signed in or out by staff instead of a guardian.

Activity Reports

Review posts and activity entries recorded in the Feed. Use these reports when you need a report-style view of what has been shared or logged over time.

Report Type	Summary	When to Use
Activities	Lists all activities recorded	When you need a time-based log of recorded activities.
Activities Tally	Counts the total number of times a student had each activity recorded	When you want a quick summary of how many times each activity was recorded for students.
Custom posts report	Report for custom post templates and all associated activity	When you need a record of entries submitted through a custom post over a specific date range.
Injury report	Lists all injuries recorded	When you need to review all documented injuries for a date range.
Lesson Activity	Creates a report of lesson activities	When you want to see which lesson activities were recorded for students.
Lesson Plan PDF	Lesson plans formatted as a PDF. Shows Monday through Friday for the selected date	When you need a print-ready version of your weekly lesson plans to share or post.
Sleep report	Lists all nap activities recorded	When you need to review recorded nap times for students.
Student Classroom Transitions	Lists all classroom transitions of students	When you need to see when students were moved between classrooms and who recorded it.

Food Program Reports

Review meal tracking and food program records. Use these reports when you need documentation related to participation and compliance.

Report Type	Summary	When to Use
CACFP	Generates a CSV usable for CACFP from meals recorded and student meal subsidy information	When you want to quickly see how your meals break down by Free, Reduced, and Paid before filing.
CACFP (Classroom)	Generates a CSV usable for CACFP from meals recorded and student meal subsidy information by classroom	When you’re checking that each classroom’s meal counts look accurate.
CACFP Detailed	Generates a CSV for CACFP with a row for each student for each day and which meals they received	When you need to review exactly which meals were claimed for each student.
CACFP Invalid Entries	Lists all invalid data in CACFP claims	When you need a list of meals that will be flagged in a CACFP claim and the specific error reason, so you can correct them before submitting.
CACFP Meals Served	Lists each meal each day and number of meals served	When reconciling total meals served by day or reviewing overall meal volume.
CACFP Shifts	Time sheet of meals served for the food program	When you need to confirm the time meals were logged for compliance or review purposes.
Compact CACFP Detailed	More compact version of the CACFP detailed report	When you want a simple breakdown of which students received which meals, plus totals, in a format that’s easier to review or submit.
Compact CACFP Detailed (attendance)	More compact version of the CACFP detailed report, with attendance	When you need to see both attendance and meal counts together for each student in one report.
Daily Attendance and Meal Count	Report for daily attendance and meal count. Only includes students who were checked in and served a meal that day	When you’re double-checking attendance and meal service for a single day.
Monthly Claimed Meal Count Summary	Report for monthly summary of meals for a school	When you’re reviewing total meal counts by day before submitting your monthly claim.
Monthly Menu PDF	Monthly menu formatted as a PDF. Shows calendar month for the selected date	When you need a print-ready calendar view of your full monthly menu to post or share with families.
Weekly Menu PDF	Weekly menu formatted as a PDF. Shows Monday through Friday for the selected date	When you’re preparing a clear, printable menu for a single week.

Billing Reports

Review charges, payments, and account activity for families. Use these reports when you need visibility into billing records and payment history.

Report Type	Summary	When to Use
Accounts Receivable Aging	Lists the amount of money that is owed per student and how late that payment is. Amounts owed are categorized by if they were due 0-30 days ago, 30-60 days ago, 60-90 days ago, or 90+ days. 0-30 days indicates the money may not be overdue yet.	When prioritizing collections or understanding overdue timelines.
Accounts Receivable Aging (Non Zero)	Lists the amount of money that is owed per student, and how late that payment is. Removes all rows with no aging balance.	When focusing only on families with overdue amounts.
Check Deposits	Lists all checks.	When accounting for checks only that were recorded but not processed online.
Deposits	Lists all cash and checks that are to be deposited into the bank for a given date range. "Other" includes all other offline payments.	When comparing offline money collected vs. bank deposits.
Discounts	Summary and detailed view of discounts applied for a given period.	When reviewing how discounts impacted revenue.
Forgiven Fees	Lists all forgiven fees forgiven on a given date range.	When explaining why a family’s balance decreased without a payment.
Grouped Ledger	Ledger report with all transactions grouped by item and discount.	When someone wants a summarized breakdown of billing activity by item type. This is uploaded directly to QBO for the month-end close process.
Grouped Transactions	Shows the amount of money billed and paid for each transaction item type. The Item types are pulled from your list of saved items.	When making category comparisons without full raw detail.
Ledger	When generating this report, it will download a CSV file with every single transaction, this includes all charges and payments made. Any column header with an ID is a Playground internal code. Account codes can be customized under Settings > Payments in the Admin Dashboard. The Fee column of this report refers to the Playground processing fees. If you entered an offline payment, you'll see the Type of payment made in the far right column.	When doing a deep audit or investigation where every row matters.
Monthly Subsidy	Subsidies received in the last year, by month.	When analyzing subsidy trends and monthly receipts.
Overdue Debits	List all payments that became overdue in a given date range.	When folks are inquiring when an account went off balance.
Payment Methods	Lists the payment methods in Playground per student. This report will let you know how many payment methods the student has on file, if the guardians have enabled autopay, the default payment method if there is more than one payment method on file, and the expiration date of the payment method. If a student has more than one payment method, they will only be listed once on this report with the default payment method. To view the student's alternative payment methods, you will need to go to the student's Payment tab on their profile.	When a customer support question involves payment method setup or expiration issues.
Payment Reversals	Lists failed ACH payments, refunds, and disputes within the given time frame	When reconciling or investigating payment issues.
Payouts	List all payout information by date.	When reconciling/comparing payouts within Playground to bank statements.
Payouts - Debits	Lists all debits that were paid for in a payout between the selected dates. Used for reconciling payouts with debits.	When a finance lead wants to match a deposit to the charges that made it up.
Received Subsidy	Subsidies received per time frame.	When reconciling agency payments received vs projected.
Revenue	Shows the total dollar amount made in revenue during a specific time period per center. This subtracts out all discounts.	When an owner, director, accountant, or treasurer asks, “How much revenue did we earn this month/quarter”?"
Revenue & Enrollment Projections	Forecast revenue and full time equivalence by month	When planning budgets, forecasting, or projecting future cashflow.
Revenue Overview	Overview of revenue over time. This calculates gross collected revenue, which does not include any refunds or disputes. E.g. a $100 payment refunded $25 will show as $100 here.	When leadership wants to see trends/seasonality or revenue growth over time.
Revenue Source	Groups the amount of money processed by each payment source per student, for a specific time period. The column headers across the top show each unique payment source with a total amount to the very right.	When someone needs to know which payment methods are contributing most.
Revenue Summary	Downloads a CSV file to your computer for the specified date range. This report has three main sections: Revenue, Credit, and Payment. Each section has categories listed underneath with a total of the section at the bottom. The Revenue section shows all sources of income per item type. These item types can be found in your Saved Items list under Billing > Overview. The Credit section shows any credits recorded for students using the Add credit button. The Credit section does not include discounts. The Payment section includes all Offline payments itemized by payment type.	When a finance lead needs detailed revenue by item type.
Transactions	The Transactions report shows which charges have been paid off for a particular date range. The report shows three different dates: Post date: date the charge was posted to guardians Due date: the date the charge is due from the guardians Paid date: date the payment was made	When someone asks “Which charges were paid and when?”
Transactions (credits)	Lists all credit transactions at the school.	When a director only cares about payments received.
Transactions (inc. unpaid)	Lists all transactions at the school, including unpaid debits.	When investigating both charges and unpaid balances together.

Wellness Reports

Review health logs, incidents, and medication records. Use these reports when monitoring student wellness documentation.

Report Type	Summary	When to Use
Coming Due Immunizations	Lists upcoming immunizations for students. Only registers if the student has a recorded birthday. Uses CDC guidelines	When you need to identify students with upcoming vaccine due dates.
Overdue Immunizations	Lists overdue immunizations for students. Only registers if the student has a recorded birthday. Uses CDC guidelines	When you need to identify students with past due vaccines.
Wellness Data	Daily wellness check responses completed in the app	When you need documentation of wellness screenings for review

Staff Reports

Review staff member records, time tracking, and payroll-related data. Use these reports when evaluating staffing activity or employment information.

Report Type	Summary	When to Use
Daily Staff Hours	Generates the number of hours and breaks each staff member took by day.	When you need to review each staff member’s hours and breaks for a specific day.
Paycheck Summary	Generates a summary of staff's payroll.	When you need a breakdown of a specific paycheck. Enter the paycheck date as both the start and end date, since the report runs by pay date, not by pay period.
Paycom Export	Paycom export/import using punch times. Must have a custom field titled 'Paycom Code' on staff profiles.	When you need to export punch time data for Paycom.
Paylocity Export	Paylocity export/import. Must have a custom field titled 'Paylocity ID' on staff profiles.	When you need to export payroll data for Paylocity.
Scheduled Hours	This report compares scheduled hours to the hours staff worked.	When you want to compare what staff were scheduled to work against what they actually worked.
Staff Absence report	Lists all time off for staff.	When you need a list of staff time off within a selected period.
Staff Attendance Overview	This generates an attendance report for staff.	When you want a quick attendance view for staff.
Staff Hour Overview	Staff hours overview CSV export. Row per staff, column per day.	When you need a spreadsheet view of staff hours across a date range to review totals, days worked, and absences all in one place.
Staff Hours (PDF)	Generates a PDF for the daily and total number of staff hours for each staff member in a given time period.	When you need a printable PDF of daily and total staff hours.
Staff Information	Generates a report on staff information such as name, email and classrooms.	When you need a general report of staff contact and classroom details.
Staff Pins	Lists the pin codes for check in/out for each staff member.	When you need a list of staff PIN codes for check in and check out.
Staff Training	Lists all staff trainings	When you want to review recorded trainings for staff.
Tax Deposits	Lists all tax deposits	When you need a list of recorded tax deposits.
Teacher Hours Efficiency	Shows the approximate staff to student ratio for a given day. Useful to see if staff can be moved around.	When you want to check whether staffing levels line up with student hours for a specific day so you can decide if adjustments are needed.
Total Payroll Summary	Displays individual pay runs with employee pay, taxes, and deductions for each pay date within the selected time period.	When you want to review completed pay runs with pay, taxes, and deductions, using the pay period start and end dates.
Total Staff Hours	Sums up the total number of hours and breaks each staff member took during a specific period of time.	When you need total hours and breaks worked by each staff member over a selected period.

Contact Reports

Review guardian and contact information linked to students. Use these reports when you need organized access to communication details.

Report Type	Summary	When to Use
Guardian Contacts	Lists all contacts for each student. Useful for creating emergency contact sheets to print for classrooms	When you need a full list of all contacts tied to each student.
Primary Guardians	Lists all primary guardians for each student. Useful for creating emergency contact sheets to print for classrooms	When you only need the main guardian contact for each student.

Student Reports

Review detailed student information, including profile data. Use these reports when you need deeper insight into individual records.

Report Type	Summary	When to Use
Allergies and Medications	Lists all allergies and medications recorded for students	When you need a quick reference of students’ allergy and medication information for health and safety purposes.
Birthdays	Lists students with birthdays between two dates. Only includes month and day when filtering	When you want to see which students have birthdays coming up within a selected date range.
Cognitive ToyBox export	Exports files that can be directly uploaded to Cognitive ToyBox	When you need to generate a file to upload student data into Cognitive ToyBox.
Emergency Info	Emergency contact information for students in PDF format	When you need a printable emergency contact list for students.
Emergency Info (custom)	Emergency contact information for students with custom fields	When you need emergency contact information with specific custom fields tailored to your needs.
Notes	Lists notes added to the student profile	When you want to review notes recorded in student profiles.
Pin Codes	Lists the PIN codes for each student	When you need a list of student PIN codes for check in or security purposes.
Student Assessments	Lists all student assessments. This report appears only if assessment frameworks have been set up at your location.	When you need to review recorded assessments for students.
Student Data	General student information report. Can be customized after generating using the settings icon	When you need a customizable report of general student information.

Paperwork Reports

Review submitted forms and stored documentation. Use these reports when tracking completion status or accessing required paperwork.

Report Type	Summary	When to Use
Expired Staff Documents	Lists all expired staff documents	When you need to quickly see which staff documents have expired and need renewal for compliance.
Expired Student Documents	Lists all expired student documents	When you need to identify students with expired documents so you can follow up with families.
Incomplete Docs	Lists all incomplete documents	When you want a list of all documents that have been started but not completed.
Paperwork Status	Lists the status of selected paperwork for each student. Useful for pickup or drop off to see who still needs to complete paperwork	When you want to review one specific document and see which students have submitted it and which have not.
Staff Document Status	Lists the status of selected paperwork for each staff member. Useful to see who still needs to complete paperwork	When you want to review one specific staff document and see which staff members have completed it and which have not.

Enrollment Reports

Review enrollment activity and how your roster evolves over time. Use these reports when tracking student placement and enrollment status.

Report Type	Summary	When to Use
Classroom Enrollment	Number of active students per classroom, relative to capacity	When you need a snapshot of how full each classroom is compared to its capacity, including open spots and over-enrollment.
Classroom Forecast	Lists all students, their schedules, and upcoming changes based on assigned classrooms	When you want to see how each classroom will look on a specific date, including which students are expected to be in that room and any changes tied to that classroom.
Classroom Forecast (schedule)	Lists all students, their schedules, and upcoming changes based on schedules	When you want to review student schedules for a specific date and understand how those scheduled days calculate into FTE.
Enrollment Changes	Lists all enrollment changes	When you need to review who recently started, withdrew, or made changes to their enrollment during a specific time period.
Enrollment Changes Summary	Summary of all enrollment changes	When you need a high level count of how many students started or withdrew within a selected date range.
Enrollment Summary	Information relating to aggregate enrollment data	When you want a quick snapshot of overall enrollment activity, like how many new applicants you’ve had over recent time periods.
Forecast Enrollment	Lists the count of students per classroom for each weekday	When you want to see projected student counts for each classroom by day to help plan staffing and coverage for the week.
Program Enrollment	Count of students enrolled in each program	When you want to see how many students are enrolled in each program at a glance.

Expense Reports

Review day-to-day expenses that have been entered manually or tied to expense cards. Use these reports when tracking operational spending.

Report Type	Summary	When to Use
Expenses by Category	Expense report grouped by category for a given date range	When you need a high level breakdown of expenses by category to understand where money is being spent over a specific time period.

Custom Reports

Review exactly the data you want by choosing your own fields and filters. Use these reports when the standard reports do not cover what you’re looking for.

Report Type	Summary	When to Use
Custom reports	Lets you build your own reports by selecting specific fields and filters across students.	When you need to build a specific list that is not available in a standard report. This is helpful when you want to combine selected fields, apply filters, and pull targeted student or guardian information into one custom view.

Aggregate Reports

Generate calculated totals based on selected criteria. Use these reports when you need summarized numbers rather than detailed records.

Report Type	Summary	When to Use
Aggregate reports	Used to calculate totals by applying filters to a selected field, such as counting how many records meet specific criteria.	When you need a total based on specific criteria, rather than a detailed list. For example, if you want to know how many students meet a certain condition, you can apply filters and generate a single calculated result instead of reviewing individual records.

Reports Overview