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Predictive Enrollment and Full Time Equivalents (FTE)
Predictive Enrollment and Full Time Equivalents (FTE)

View utilization rates, open and filled seats, and classroom capacity for enrollment

Adrian Ruiz avatar
Written by Adrian Ruiz
Updated this week

Plan for classroom capacity

Predictive enrollment allows you to plan ahead for the year taking the capacity of your classrooms into consideration. You will be able to view utilization rates along with the number of open seats at a quick glance. To locate the Classroom Capacity Planning dashboard, you'll want to click on Scheduling then on Classrooms.


View conflicts and additional student data for a classroom

Each created classroom will have a dropdown that allows for viewing of the current students and any future students that will transfer out of that classroom. For this example we will be using the Bunnies classroom.

Clicking on the dropdown arrow next to the classroom will allow you to view all of the current students and those transferring out. You'll also be able to view the student's date of birth and their schedule if one has been added.

Changing the date at the top of the page allows you to view the future days for that classroom. In the example photo above, we see that Max Smith is switching out of this classroom on the 27th. Lets update the date to the 27th to see how the Bunnies classroom capacity is reflecting.

We can see that Max Smith what was under Alice and above Beny in the previous example is no longer listed for this classroom due to the classroom switch.


Full Time Equivalents

Setting up FTEs

The full-time equivalent settings can be located in Settings > Scheduling in the Full Time Equivalents section. There are two settings which need to be updated which are listed as:

  • Number of hours to be Full Time

    • Set the number of hours a student must be scheduled to be considered full time.

      • Any hours above what you enter for the hours is capped at max FTE per day

    • This is measured in hours.

  • Max FTE per day

    • Set the max amount of FTE a student can contribute in 1 day.


Viewing student FTEs

The FTEs can be viewed on the Predictive Enrollment dashboard found in Scheduling > Classrooms.

You'll be able to see an overall FTE for the entire center on the specific day overall as well as per classroom.

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