Use the Enterprise Calendar to keep teams and families aligned across all of your sites. From creating events to assigning them to specific locations, you can manage visibility, RSVPs, and sharing in one place. This article walks through how events work at the enterprise level, including what syncs across locations and how to control where events appear.
View the Calendar
From your Enterprise Dashboard, click the Calendar tab in the left-hand menu.
Your Enterprise calendar will open to the current week or month.
Click Month to view the entire month. Click Week to view the entire week. Use the left and right arrows to navigate between weeks or months.
At the top right of the page, click the organization drop-down (shown by your organization’s name).
a. By default, this displays your full enterprise calendar.
b. Select a specific location to switch to that center’s calendar view.
Use this drop-down at any time to switch between locations if events differ across centers. Events created within an individual center will appear on that center’s calendar. To view or manage those events from the Enterprise Dashboard, select the specific location from the organization drop-down at the top of the page.
Click Eye icon to see the different cards that you can add to your calendar.
Birthdays: view student birthdays
US Holidays: view US federal holidays
Menus: view the menu for each day
Lesson Plans: view lesson plans assigned for a day
Click an event to view its details.
Create an Event
From your Enterprise Dashboard, click the Calendar tab in the left-hand menu.
Use the left and right arrows to navigate to the month/week of your event.
Click the calendar on the day or time of the event to open the New Event Window in the right sidebar.
Once you click into the calendar, you can change the event day and/or time.
Name your event and verify the day/time.
[Optional] Select All Day if the event is not at a specific time.
Optional] Toggle on Repeats if the event should recur in the future
[Optional] Add a location and type information in the Event Details.
After entering the event details, scroll to the Assign to all sites toggle. To add the event to every location, turn on Assign to all sites.
If the event should only appear at specific locations, leave the toggle off and click the Select sites drop-down and choose the locations you would like to assign the event to.
Manage Invitees: Click Edit next to Everyone is invited to change who will be invited to the event.
If you are creating the event from the main organization view at the top of the calendar, Everyone is invited by default and this setting cannot be edited. This applies even if you assigned the event to only one specific site.
To limit recipients to specific groups, you must first change the calendar view to the individual location using the organization drop-down at the top right.
Then open the event and click Edit next to Everyone is invited.Select Specific Groups if you would like a certain class, program, listing, or staff member to view the event.
Optional: Toggle on Request RSVP if you would like families to confirm attendance for the event.
When enabled, you must select an RSVP by date. Recipients will be prompted to confirm whether they are attending before that date when viewing the event.
Optional: Toggle on Public event if you would like the event to be shareable outside of Playground.
Click the blue Create Event button to add it to your school's calendar.
When using the mobile app as an Enterprise admin, events can only be created for a specific location. Assigning an event to all sites is only available on the web platform.
💡 Events will only be visible to those invited to the event.
Edit or Delete an Event
From your Enterprise Dashboard, click on the Calendar tab.
Click the event, and the Edit Event Details window will open on the right sidebar.
Click on the pencil icon
Change the desired information and then click the blue Save Updates button. If you want to delete the event, click the Delete event option.
Share a Calendar Event with Families
The public events allow you to generate a shareable link that families can use to view event details, RSVP if required, and add the event to their personal calendar. This is helpful for school-wide events, conferences, performances, or any event you want families to easily access outside of the app.
To learn more about how public events work and what families see, review the full guide here.
Public event links and RSVP details cannot be accessed from the Enterprise dashboard. If you open an event from the Enterprise calendar:
• The Copy event link button will be grayed out and prompt you to go to the center to copy the link.
• RSVP details will not be viewable and will prompt you to go to the center to view RSVPs.
To generate and copy a public event link:
Click the Centers tab in the left-hand menu.
Select the specific location.
From the Admin Dashboard, click the Scheduling tab and then click Calendar.
Click the event.
Confirm that Public event is enabled.
Click Copy event link.
Sync Playground Calendar to a Personal Calendar
If you would like to sync your Playground calendar to your personal or Google Calendar, follow the steps below. Calendars can be synced on both web and mobile.
Sync Calendar Events on Web
From your Enterprise Dashboard, click the Calendar tab.
Click into the event you would like to sync.
Once the event details appear on the right-hand side of your screen, click Add to my calendar.
This will download an ICS file to your computer. Open the file to finish adding the event to your personal calendar outside of Playground.
Sync Calendar Events on Mobile
From your mobile app, tap the menu icon (≡) in the top left corner of your screen.
Select the Calendar tab.
Tap on the event you would like to add to your calendar.
Once the event details are visible, tap Add to my calendar.
a. If the event is recurring, you will have the option to add all instances or just the single event.
Subscribe to Full Calendar on Mobile
From your mobile app, tap the menu icon (≡) in the top left corner of your screen.
Select the Calendar tab.
While your calendar is visible, select the calendar icon in the top right corner of your device.
Select which personal calendar you would like to sync your Playground calendar to.
After subscribing, events will update automatically in your personal calendar if they are updated in Playground.
Print Your Calendar
From your Enterprise Dashboard, click the Calendar tab.
Your school's calendar will open to the current week. Use the left and right arrows to navigate to the month/week that you would like to print.
Click the white Print button at the top of the page.
Your computer's print options will open. Print or save the calendar.