Update your school calendar to keep staff and guardians informed of upcoming events or school closures. Invite specific groups of students, guardians, and staff to an event.
💡 This feature is currently in beta. To report issues or request new features, use the Feature Request button at the top of the calendar page.
View the Calendar
From your Admin Dashboard, click Scheduling and then click Calendar.
Your school's calendar will open to the current week.
Click Month to view the entire month. Use the left and right arrows to view other weeks or months.
Click Options to see the different cards that you can add to your calendar.
Birthdays: view student birthdays
US Holidays: view US federal holidays
Menus: view the menu for each day
Lesson Plans: view lesson plans assigned for a day
Click an event to view its details.
Create an Event
From your Admin Dashboard, click Scheduling tab and then click Calendar.
Your school's calendar will open to the current week.
Use the left and right arrows to navigate to the month/week of your event.
Click the calendar on the day or time of the event to open the New Event Window in the right sidebar.
Once you click into the calendar, you can change the event day and/or time.
Name your event and verify the day/time.
[Optional] Select All Day if the event is not at a specific time.
[Optional] Toggle on Repeats if the event should recur in the future.
[Optional] Add a color to your event.
[Optional] Add a location and type information in the Event Details.
Manage Invitees: By default, events will be shared with everyone. To select specific invitees, click Edit next to Everyone is Invited to change who will be invited to the events.
The Event Recipients window will open. Select Specific Groups if you would like a certain class, program, listing, or staff member to view the event.
Turn on the RSVP toggle if you want folks to RSVP to the event.
If this is turned on, select the date you want invitees to RSVP by. Click here to learn more about RSVPs.
Turn on the Public event toggle to make the event visible to everyone.
Click the blue Create Event button to add it to your school's calendar.
💡 Events will only be visible to those invited to the event unless it is public. Public events will be visible to anyone who has a link or subscribes to this calendar. Syncing may take up to one day. Click here for more information on syncing calendars.
Edit or Delete an Event
From your Admin Dashboard, click Scheduling and then click Calendar.
Your school's calendar will open to the current week. Use the left and right arrows to navigate to the month/week of the event you want to edit or delete.
Click the event, and the Edit Event Details window will open on the right sidebar.
Change the desired information and then click the blue Save Changes button. If you want to delete the event, click the red Delete button.
Share an Event with Families
When creating a calendar event, you can choose to make it shareable by marking it as a public event. Public events generate a link that families can view, RSVP to, and add to their personal calendars.
When creating a new event, toggle on Public event. You can also turn this on later by opening the event and clicking the pencil icon to edit it.
(Optional) If you want families to confirm attendance, turn on Request RSVP. When enabled, families will be prompted to RSVP when viewing the event. Click here for more information on RSVPs.
Click Create event or Save updates to apply your changes.
Once the event is marked as public, click Copy event link to copy the shareable link.
Share the event link with families through a Feed post, so families can easily view the event, including date and time (location if added), RSVP if required, and add it to their personal calendars.
Sync Playground Calendar to Personal Calendar
If you would like to sync your Playground Calendar to your personal or Google Calendar, follow the steps below. Calendars can be synced on both mobile and web.
Sync Calendar Events on Web
From your Admin Dashboard, click Scheduling and then click the Calendar tab.
Click into the event you would like to sync to your calendar.
Once your event is visible on the right-hand side of your screen, click the Add to my Calendar button.
This will download an ICS file to your computer. Open the file up to finish adding it to your personal calendar outside of Playground.
Sync Calendar Events on Mobile
From your mobile app, tap the menu icon (≡) in the top left corner of your screen.
Select the Calendar tab.
Tap on an event you would like to add to your calendar.
Once the event details are visible, click the Add to my Calendar button.
If the event is recurring, you will have the option to add All Instances or just the single event.
Subscribe to Full Calendar on Mobile
From your mobile app, tap the menu icon (≡) in the top left corner of your screen.
Select the Calendar tab.
While your Calendar is visible, tap the "connection" icon labeled in the top right-hand corner of your device.
Select which calendar you would like to sync your Playground calendar to.
After subscribing to the Playground calendar, events will be updated on your personal calendar when they are updated in Playground.
🚨 Subscribing to your calendar will only sync public events. If you would like to sync non-public events as well, click here.
🚨 Only subscribing to your Playground calendar allows dynamic syncing—any changes made to events in Playground will automatically appear in your personal calendar. However, if you manually add a single event from Playground to your calendar, it won't update if the original event is later changed in Playground.
RSVPs
Enabling RSVPs for your events allows people to let you know if they’re coming. They also give you a clear headcount for the event. You can enable RSVPs when creating a new event or by editing a previous event. To enable RSVPs:
Click into a previous event on your Scheduling -> Calendar tab, or click on whitespace in your calendar to create a new event.
If you select a previous event, click the Pencil icon to edit it.
Once the event details sidebar is open, scroll to the bottom and enable RSVP Requests. Once you have this enabled, make sure to add an RSVP by date.
Click Save updates or Create event when finished.
RSVP to an Event
If an event requests RSVPs, invitees will be able to RSVP on mobile and web. Follow the steps below for more in-depth instructions on how to RSVP.
🚨 Admins won't be able to RSVP to their own events.
💡 Guardians and Staff can follow the same steps listed below
Mobile
Log into your account on the Playground mobile app, tap the menu icon in the top left-hand corner, and tap the Calendar tab.
Scroll, locate, and tap the specific event to RSVP to it. The option to RSVP will be written on each event that has requested an RSVP.
Once you have clicked into the event, tap the RSVP to event button.
Enter any additional attendees and tap Add additional guest to add more guests.
Once the necessary guests have been added, tap Confirm RSVP to finish the process.
After confirming, you will have the option to add the event to your personal calendar.
If you need to cancel or edit your RSVP, tap the RSVP confirmed button and make any necessary changes.
Web
Click into your Calendar tab and select the event you want to RSVP to.
Select RSVP to this event.
Add any additional guests and tap Confirm RSVP.
If you need to cancel or edit your RSVP, tap the RSVP confirmed button and make any necessary changes.
Print Your Calendar
From your Admin Dashboard, click Scheduling and then click Calendar.
Your school's calendar will open to the current week. Use the left and right arrows to navigate to the month/week that you would like to print.
Click the white Print button at the top of the page.
Your computer's print options will open. Print or save the calendar.
