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Payroll Reports for Staff

Track and export staff hours, payroll summaries, training records, and more.

Daniel Andrews avatar
Written by Daniel Andrews
Updated this week

Playground makes it easy for administrators to generate detailed payroll reports for staff. From tracking hours and attendance to exporting summaries for Paycom or Paylocity, this article will walk you through how to generate each type of payroll report and what each one includes.


Generate a Payroll Report for Staff

  1. From your Admin Dashboard, navigate to the Reports tab on the left-hand side and select the Staff payroll dropdown.

  2. Choose your Report Type.

    1. See the table below for a description of all report types.

  3. Set your report parameters and then click Generate Report.

    1. Reports generated within Playground can be customized by using the ⚙️ icon to add and reorder column headers.

  4. Each report can be exported to CSV or printed by using the white buttons in the top right of the report after it has been generated. Below is a summary of each Staff Payroll Type.

Report Type

Summary

Daily Staff Hours

Generates the number of hours and breaks each staff member took by day.

Paycheck Summary

Generates a summary of staff's payroll.

Paycom Export

Paycom export/import using punch times. Must have a custom field titled 'Paycom Code' on staff profiles.

Paylocity Export

Paylocity export/import. Must have a custom field titled 'Paylocity ID' on staff profiles.

Scheduled hours

This report compares scheduled hours to the hours staff worked.

Staff absence report

Lists all time off for staff.

Staff Attendance Overview

This generates an attendance report for staff.

Staff Hour Overview

Staff hours overview CSV export. Row per staff, column per day.

Staff Hours (PDF)

Generates a PDF for the daily and total number of staff hours for each staff member in a given time period.

Staff Information

Generates a report on staff information such as name, email and classrooms.

Staff Pins

Lists the pin codes for check in/out for each staff member.

Staff Training

Lists all staff trainings

Tax Deposits

Lists all tax deposits

Teacher Hours Efficiency

Shows the approximate staff to student ratio for a given day. Useful to see if staff can be moved around.

Total Payroll Summary

Displays individual pay runs with employee pay, taxes, and deductions for each pay date within the selected time period.

Total Staff Hours

Sums up the total number of hours and breaks each staff member took during a specific period of time.

W-2 Previews

Returns a preview of W-2 data for all employees as of the current date for a specified year.


Printing a Payroll Report

  1. Select a Staff payroll report type and generate the report.

  2. Click on the white Print button on the top-right of the generated report.

  3. Set the Destination, Pages, and Layout.

  4. Click Save to download it onto your desktop.

  5. Print from your desktop.



Exporting a Payroll Report

  1. Select a Staff payroll report type and generate the report.

  2. Click on the white Export button on the top-right of the generated report.

  3. The Export data window will pop up.

  4. Select which columns to export.

    1. Check the box next to Include report information if desired.

  5. Click Download to finish exporting.

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