Adding staff to your Playground account will enable you to track and view worked hours, assign paperwork to your staff, and allow your staff to take actions on the Playground mobile application to ensure your students are checked-in for the day and their guardians are updated on what occurs with their student.
Add Staff members to access your Playground center
From the Admin Dashboard, click the Staff tab on the left hand side under My School. On the Staff tab, click on the blue Add staff button on the top-right of your view to select how you'll be adding your staff.
Prefer a little in-app help? Just click the Guided Walkthrough button at the top of the Staff tab to get started. You can learn more about Guided Walkthroughs here.
How to Add a Single Staff Member
Prefer a little in-app help? Just click the Guided Walkthrough button at the top of the Staff tab to get started. You can learn more about Guided Walkthroughs here.
To add an individual teacher, start by clicking Add staff button and select the Add staff member option.
Fill out the teacher's First and Last name
Enter the best email for the staff member
The Classroom and Phone fields are optional
If you're utilizing Playground Payroll, you can complete the additional information or uncheck the Add to payroll option
Once all the fields in the Add staff member, click save. Then click Finish.
Choose whether to send a sign-up link to the staff member.
Adding Multiple Staff Members
Adding staff via a roster is recommended when you're adding multiple staff members at once.
Click Add staff in the top right corner of the Staff tab to open a dropdown menu; select Upload multiple staff via roster.
You will be directed to the Upload staff roster dashboard where you can download the CSV template.
Click on the blue download our sample roster to download the template.
Replace the sample information or existing staff information with new staff data.
You should have the following column headers in your .CSV file:
Name
Email
Job Title
Classroom
💡 For job title, only enter either Teacher or Administrator. Classroom is an optional field, so leave this blank if you don't want to assign a staff member to a class.
Once your roster template is completely updated with your staff's information:
Navigate back to the Staff tab under My School
Click the blue Add Staff button to open a dropdown menu
Click Upload multiple staff via roster as shown above.
You'll be navigated back to the Upload staff roster dashboard where you can now click into the gray box which reads as click here to choose a file and select your staff roster from the files on your computer.
Click Upload to reach a review page and then Confirm to confirm the upload. Playground will then automatically send an email with a sign-up link to all the staff added via this roster.
Inviting a Teacher
Regardless of whether a teacher is added via roster upload or individually, sign-up emails are automatically sent as soon as the teacher is added to the account.
However, you can send a teacher a signup email again by clicking on the ellipsis (. . .) to the right of their name and clicking either:
Send Invite to send the sign up link as an email or SMS message.
"Copy link" to copy a unique link that you can then share with your staff member.
🚨 Teachers need to create an account via the email link they receive. After making their account, they should download and sign into the Playground mobile app. Teachers must be signed in to the app to sign students in, message parents, and submit wellness checks.
Adding Enterprise Administrators
If you have an enterprise account in Playground and are looking to add an enterprise admin, the process is a little different. To add enterprise admins, follow the steps below:
From your Enterprise Dashboard, select the Staff tab towards the left of your screen.
If you are not currently clicked into your Enterprise Dashboard, you should see the option to Return to dashboard towards the top of your screen.
Once you are clicked into your Staff tab, select the blue Add user button in the top right-hand corner of your screen.
Input the necessary info in the Add staff member window and click Save when finished.
Once they have been added, click the three dots next to their name and select Copy sign up link. This will copy the sign up link to your clipboard. You can then send the new enterprise admin the sign up link externally (via email or text) so that they can access their account.
🚨 When setting up an Enterprise account, you have to use an email that isn’t being used anywhere else in Playground. It must be a completely unique email. If the email you want is already tied to another account, you’ll need to change it on that account or delete the old account before using it for Enterprise.