If you are new to payroll or have hired new employees, you must add your staff to payroll. Employees can be added to payroll when they are added to Playground or after the fact.
View Employees' Payroll Onboard Status
From the Staff table, you can view each employee's payroll onboard status.
From your Admin Dashboard, navigate to My School and then click Staff.
Click the cog wheel icon in the top right corner of the table.
Click the toggle next to Payroll Status to add it to the table.
Click the X at the top of the right sidebar to return to the table. You will now be able to see the status.
Hover over the status name to see a description of the status. If the employee is in Needs Review status, hovering over the status will tell you what information is missing.
Payroll Status | Description |
None | The employee has not been added to payroll. |
Invited | The employee has been added to payroll, but has not started entering their payroll information. |
Needs Review | The employee has started adding their payroll information but is missing some information. |
Complete | The employee has completed all required payroll information. |
Add Single Staff to Payroll During Account Creation
If you have just hired a new employee, you can add the staff to payroll when you add them to Playground.
From your Admin Dashboard, navigate to My School and then click Staff.
Click the blue Add Staff button in the top right corner of your screen.
Add the employee's required basic information: name, email, and role.
Ensure the checkbox next to Add to Payroll is selected.
Enter the employee's required payroll information: employment type, rate, rate type, start date, and date of birth.
Click the blue Save button.
The employee is now added to payroll and can complete their payroll onboarding by following the instructions in this article.
Add Staff to Payroll in Bulk
If you are new to payroll, you will need to add your current staff to payroll. Additionally, if you previously added staff to Playground without adding them to payroll, you will need to use this method to update their payroll status.
From your Admin Dashboard, navigate to My School and then click Staff.
Click the white Payroll button in the top right corner of your screen, then click Manage Employees.
If you do not see this button, please contact your payroll onboarding specialist.
The Manage Employee page will open.
If you have already added a staff member to payroll, their information will appear on this screen, but their employment type will be greyed out and cannot be changed.
Enter the employment type, pay type, amount, date of birth, and start date for all staff that you would like to add to payroll.
If an employee should not be added to payroll, select Not Enrolling as the employment type.
Click the blue Next button in the top right corner of the screen.
Review and confirm that all information is correct.
Click the blue Finish button and then press Continue to acknowledge that this action will allow your staff to sign up for payroll.
The employees added will now be able to complete their payroll onboarding by following the instructions in this article.
💡 If you select Not Enrolling for a staff member, you will be able to add them to payroll in the future by reopening the Manage Employees window.