Playground roles determine a staff member's access to different information in Playground. There are two default roles: admin and teacher. The existing default roles can be edited based on your school's needs. You can even create custom roles with unique names and permission sets.

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Locate Roles

From your Admin Dashboard, click Settings on the left sidebar.
Click Roles at the top of the page.
From this screen, you can view and edit current roles and add new roles. You can also see a list of staff members assigned to each role by clicking the dropdown menu next to the role name.

Default Roles

Playground has two default roles: administrator and teacher. See below for a brief overview of these roles.

Administrator	Teacher
Anyone who needs full access to the Admin Dashboard and Playground app. This user can see and manage everything.	This role is for anyone who signs students in/out, communicates with families, and records student activity. They can’t access billing or enrollment.
Some of what this role can do: Create, view, edit, delete charges and credits Create, view, edit, delete students and guardians Create, view, edit, delete staff Create, view, edit, delete student paperwork Create, view, edit, unpublish enrollment listings Accept, waitlist, reject applicants Track staff time sheets Create, view, edit reports Create, view, edit, delete programs Create, view, edit, delete attendance logs	Some of what this role can do: View roster and student profiles Check students in and out Message families and staff Create announcement posts Record student activity Some of what this role cannot do: Billing Enrollment Create, edit, delete students, guardians, or staff View enrollment dashboard View other staff profiles

Create Custom Roles

Playground offers the ability to create custom roles to assign unique permission sets to different employees.

From your Admin Dashboard, click Settings on the left sidebar.
Click Roles at the top of the page.
Click the blue Add New Role button in the top right corner of your screen. The Create New Role screen will open.
Enter a Role Name and Role Type. The role type determines the base features that will be available for this custom role.
Select the checkboxes next to each feature name that you would like this role to have access to.
1. View: view access will allow the user to view information but not edit it
2. Edit: edit access will allow the user to view and edit information
Click the blue Add Role button to save your selections.

💡 If you are using payroll, we highly recommend creating a Payroll Administrator role and only assigning payroll access to this role.

Edit Existing Roles

From your Admin Dashboard, click Settings on the left sidebar.
Click Roles at the top of the page and then click the role that you want to edit.
The Edit Role page will open. Here, you can update the role name and permissions.
When you are satisfied with your changes, click the blue Save Changes button in the top right corner of your screen.

💡 The role type cannot be edited after the role is created. If you need to change the role type, create a new role.

🚨 You cannot edit your own role. If you need to change your role, contact the primary administrator at your school.

Assign Roles to Staff Members

From your Admin Dashboard, click My School and then click Staff.
To view roles on the staff table, click the cog wheel and then select the toggle next to Role.
Click the three dots next to the name of the employee whose role you want to change, then click Edit.
The Edit Staff Member window will open. Change the Role and then click the blue Save button.

Add & Invite Staff to Playground

Playground Onboarding Guide

Add, Invite, & Manage Guardians

Edit & Manage Staff

Add Staff to Playground Payroll