If an employee is no longer working at your school, you may want to remove them from payroll in addition to inactivating their Playground account. Removing an employee from payroll means that they will no longer show in the payroll approval flow. You can still run off-cycle payrolls for inactive employees.
💡 A deactivated employee who has received pay will retain login access to Playground. However, their access will be restricted to the payroll tab only.
Deactivate an Employee from Payroll
If an employee is no longer receiving pay but needs to remain on Playground, you may want to deactivate them from payroll. If the employee is no longer working for you and should no longer have access to your school in Playground, please follow these steps instead.
🚨 If an active employee is deactivated from payroll, they will no longer appear in the payroll flow.
From your Admin Dashboard, navigate to My School and then Staff.
Click on the employee you want to remove from payroll.
Click on the Settings tab of their employee profile and scroll down to the Staff Management section.
Click Deactivate Payroll, to remove the employee from payroll.
💡 Employees removed from payroll will not show in your regularly scheduled pay runs. However, you can still run payroll for deactivated employees by creating an off-cycle payroll.
Terminate an Employee in Playground
When terminating an employee, we recommend disabling their account so they can no longer access your student data.
💡 Disabled employees will still be able to log into Playground to view their payroll information (historic paystubs and W2s) only.
From your Admin Dashboard, navigate to My School and then Staff.
Click on the employee you want to remove from payroll.
Click on the Settings tab of their employee profile and scroll down to the Staff Management section.
Click Disable Staff next to Disable Staff Member and the Disable Staff window will appear.
Select the checkbox next to Deactivate Payroll for this Employee and then click Disable. The employee will no longer have access to your school's information in Playground, and they will be removed from your payroll flow.
You can still pay this employee a termination payroll by processing an off-cycle payroll.
Set a Termination Date for an Employee
If you've terminated an employee or an employee has resigned, you may want to add their termination date to Playground for documentation.
From your Admin Dashboard, navigate to My School and then Staff.
Click on the employee you want to remove from payroll.
Click on the Settings tab of their employee profile and scroll down to the Staff Management section.
Click Set Date next to Termination Date, and the Set Termination Date window will appear.
Select the employee's termination date and then click Save.