Employee pay rates may change periodically. Playground allows you to schedule past or future pay rate changes. If an employee works a set number of hours per week, you can even set default hours to populate in payroll.
Pay Types
Playground offers two employee pay types: hourly and salary.
Hourly Pay | Employees are paid a set dollar amount per hour worked. |
Salary Pay | Employees are designated a yearly salary and are paid in accordance with their pay schedule. |
Hourly Pay
Employees are paid a set dollar amount per hour worked. Hours can be tracked in Playground using the staff clock in/out feature. You can also add hours worked during the payroll approval process. If employees are paid for a set number of hours per week, you can set a default number of hours to populate in payroll.
Salary Pay
Salaried employees are designated a yearly salary. The total pay to employees will be calculated based on the pay schedule you use. See the table below for the formulas used to calculate pay for each pay frequency.
Pay Frequency | Pay Formula |
Weekly | = salary ÷ 52 |
Bi-Weekly | = salary ÷ 26 |
Semi-monthly | = salary ÷ 24 |
Monthly | = salary ÷ 12 |
Default Hours
You can include an employee's fixed number of hours per week in their pay settings. If an employee has default hours, the hours and pay will show on the Review Employee Pay tab of the payroll approval flow. Adding default hours for employees will reduce the manual information you need to type in each pay period.
💡 If an employee with default hours tracks time in Playground, the default hours will override the tracked hours, and their total earnings will only reflect the default hours.
Create a New Employee Pay Rate
From your Admin Dashboard, navigate to My School and then click Staff.
Click the staff member whose pay rate you want to add.
From the staff member's profile, click the Settings tab.
Click the blue Add Pay Rate button.
Enter the pay rate, pay type, effective date, and default hours.
If you are not using default hours, enter '"0."
Click the blue Save button to save the new rate.
💡 If the effective date is mid-pay period, both rates will show in the related payroll.
Edit Existing Pay Rate
From your Admin Dashboard, navigate to My School and then click Staff.
Click the staff member whose pay rate you want to edit.
From the staff member's profile, click the Settings tab.
Click the blue Edit button next to the most recent pay rate.
The Staff Hourly Rates window will open. Update the rate, pay type, effective date, and/or default hours.
Click the blue Save button.
🚨 Editing an employee's historical pay rate will not change the amounts they have already been paid. The pay rate will reflect on the current pay period or as of the effective date.
Delete Existing Pay Rate
From your Admin Dashboard, navigate to My School and then click Staff.
Click the staff member whose pay rate you want to delete.
From the staff member's profile, click the Settings tab.
Click the three dots next to the pay rate and then click Delete.