If your program bills based on attendance, you can set up custom billing rates for kids based on their daily, hourly, or minute attendance.
This attendance-based billing method bills families in arrears based on the time kids spend checked into school.
💡 If your program bills in advance of care but you still want to bill for hourly or daily time slots, check out our guide on setting up drop-in care.
🗓️ The drop-in billing method allows you to set up a system for families to reserve and pay for time in advance of care.
Set a Custom Attendance-based Billing Rate Per Child
From your Admin Dashboard, navigate to the Students tab under My School.
Select the student and click on their Settings tab.
Under the Billing section, locate Custom Daily Billing Rate and toggle it on.
Enter the child's billing rate and unit of time.
Click Save
That's it! When that child is checked in, the system will automatically calculate the amount the family owes based on that custom rate. To charge the families, follow the instructions below.
Charge Families Billing Rate Per Child
Navigate to Billing and click on the Fee Approvals tab.
Select Daily Attendance Fees to see a list of the accrued charges by week. This will show you a list of attendance-based charges by day and child. You can sort and filter this table to configure your view.
You can see one week at a time and switch between weeks by selecting the Week of dropdown.
You can sort by clicking the column header. You can sort by date, by first or last name alphabetically, by billable time, by fee amount, or by latest check-out time.
Click the ⚙️ icon at the top right of the table to reorder the columns according to your preferences.
Select Charge, Edit, or Forgive on a charge-by-charge basis
Charge will immediately add the charge amount to the family's balance. The family will be able to see the amount and the attendance date.
Edit allows you to change the amount and bill the family a different amount
Forgive will not add the charge to the family's account. The system will still retain the record that this fee was incurred, but forgiven fees will not be displayed to families.
Bulk Charge or Forgive
You can select the checkboxes on the left side of the table to select multiple charges and charge or forgive the fees at once.